Medical Administrative Assistants

1243 – Medical Administrative Assistants

Medical administrative assistants perform a variety of secretarial and administrative duties in doctor’s offices, hospitals, medical clinics and other medical settings.

• Illustrative example(s)
  • administrative assistant – medical
  • medical secretary
  • ward secretary

• All examples
  • administrative assistant – medical
  • administrative assistant, medical
  • medical administrative assistant
  • medical secretary
  • medical stenographer
  • secretary, ward – hospital
  • ward secretary
  • ward secretary – hospital

• Exclusion(s)
  • Health information management occupations (1252)
  • Medical records clerks (See 1411 General office support workers)
  • Medical transcriptionists (See 1251 Court reporters, medical transcriptionists and related occupations)

• Main duties

Medical secretaries perform some or all of the following duties:

• Schedule and confirm medical appointments and receive and communicate messages for medical staff and patients
• Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
• Interview patients in order to complete forms, documents and case histories
• Complete insurance and other claim forms
• Initiate and maintain confidential medical files and records
• Prepare draft agendas for meetings and take, transcribe and distribute minutes
• Prepare financial statements and billing
• Establish and maintain various internal office administrative support procedures such as document tracking and filing and monthly reporting
• Order supplies and maintain inventory
• Determine and establish office procedures and routines
• May supervise and train other staff in procedures and in use of current software.

• Employment requirements
  • Completion of secondary school is usually required.
  • Completion of a one- or two-year college program or other specialized courses for secretaries or medical secretaries is usually required.

Source: This content has been taken from the official website of CIC