Legal Administrative Assistants

1242 – Legal Administrative Assistants

Legal administrative assistants perform a variety of secretarial and administrative duties in law offices, legal departments of large firms, real estate companies, land title offices, municipal, provincial and federal courts and government.

• Illustrative example(s)
  • administrative assistant – legal
  • corporate law legal assistant
  • legal assistant
  • legal assistant – criminal law
  • legal secretary
  • litigation legal assistant
  • litigation secretary
  • real estate secretary

• All examples
  • administrative assistant – legal
  • administrative assistant, commercial law
  • administrative assistant, corporate law
  • administrative assistant, estate
  • administrative assistant, legal
  • administrative assistant, litigation
  • administrative assistant, real estate
  • administrative assistant, trademarks
  • collection legal assistant
  • commercial law administrative assistant
  • commercial law legal assistant
  • commercial law secretary
  • corporate finance legal assistant
  • corporate law administrative assistant
  • corporate law legal assistant
  • corporate law secretary
  • corporate records legal assistant
  • estate administrative assistant
  • estate secretary
  • family law legal assistant
  • foreclosures legal assistant
  • insurance legal assistant
  • labour law legal assistant
  • legal administrative assistant
  • legal assistant
  • legal assistant – criminal law
  • legal assistant, collection
  • legal secretary
  • legal stenographer
  • litigation administrative assistant
  • litigation legal assistant
  • litigation secretary
  • mortgage and real estate legal assistant
  • oil and gas rights legal assistant
  • real estate administrative assistant
  • real estate secretary
  • secretary, litigation
  • secretary, real estate
  • secretary, trademarks
  • tax legal assistant
  • trademark administrative assistant
  • trademark secretary
  • wills and estates legal assistant

• Exclusion(s)
  • By-law clerks (See 1452 Correspondence, publication and regulatory clerks)
  • Court recorders (See 1251 Court reporters, medical transcriptionists and related occupations)
  • Paralegal and related occupations (4211)

• Main duties

Legal administrative assistants perform some or all of the following duties:

• • Prepare and key in correspondence and legal documents, such as deeds, wills, affidavits and briefs, from handwritten copy, shorthand and machine dictation using computers
  • Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
  • Schedule appointments, meetings and conferences for employer
  • Set up and maintain filing systems, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information internally and with other departments or organizations
  • Determine and establish office procedures and routines
  • May supervise and train other staff in procedures and in the use of current software
  • May attend court, meetings or conferences to take notes, minutes and dictation
  • May perform other general office work as required including preparing financial statements.

• Employment requirements
  • Completion of secondary school is usually required.
  • Completion of a one- or two-year college or other program for secretaries or legal secretaries is usually required.

Source: This content has been taken from the official website of CIC