Administrative Assistants

1241 -Administrative Assistants 

Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.

• Illustrative example(s)
  • administrative assistant
  • executive secretary (except legal and medical)
  • office administrative assistant
  • private secretary
  • secretary (except legal and medical)
  • technical secretary

• All examples

• administrative assistant
• administrative assistant – office
• administrative secretary
• appointment secretary
• church secretary
• contracts secretary
• executive secretary (except legal and medical)
• finance secretary
• human resources secretary
• loans and grants administrative assistant
• office administrative assistant
• personal secretary
• private secretary
• recording secretary
• sales secretary
• school secretary
• secretary (except legal and medical)
• secretary, church
• secretary, school
• secretary-clerk
• taxation service secretary
• technical secretary

• Exclusion(s)
  • Court reporters, medical transcriptionists and related occupations (1251)
  • Executive assistants (1222)
  • Legal administrative assistants (1242)
  • Medical administrative assistants (1243)
  • Office managers (See 1221 Administrative officers)
• Main duties

Administrative assistants perform some or all of the following duties:

• Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
• Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
• Schedule and confirm appointments and meetings of employer
• Order office supplies and maintain inventory
• Answer telephone and electronic enquiries and relay telephone calls and messages
• Set up and maintain manual and computerized information filing systems
• Determine and establish office procedures
• Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
• Record and prepare minutes of meetings
• Arrange travel schedules and make reservations
• May compile data, statistics and other information to support research activities
• May supervise and train office staff in procedures and in use of current software.
• May organize conferences

• Employment requirements
  • Completion of secondary school is usually required.
  • Completion of a one- or two-year college or other program for administrative assistants or secretaries
    or
    Previous clerical experience is required.

Source: This content has been taken from the official website of CIC