Administrative Assistants

1241 -Administrative Assistants

Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.

Illustrative example(s)
- administrative assistant
- executive secretary (except legal and medical)
- office administrative assistant
- private secretary
- secretary (except legal and medical)
- technical secretary

All examples

administrative assistant
administrative assistant – office
administrative secretary
appointment secretary
church secretary
contracts secretary
executive secretary (except legal and medical)
finance secretary
human resources secretary
loans and grants administrative assistant
office administrative assistant
personal secretary
private secretary
recording secretary
sales secretary
school secretary
secretary (except legal and medical)
secretary, church
secretary, school
secretary-clerk
taxation service secretary
technical secretary

Exclusion(s)
- Court reporters, medical transcriptionists and related occupations (1251)
- Executive assistants (1222)
- Legal administrative assistants (1242)
- Medical administrative assistants (1243)
- Office managers (See 1221 Administrative officers)
Main duties

Administrative assistants perform some or all of the following duties:

Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
Schedule and confirm appointments and meetings of employer
Order office supplies and maintain inventory
Answer telephone and electronic enquiries and relay telephone calls and messages
Set up and maintain manual and computerized information filing systems
Determine and establish office procedures
Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
Record and prepare minutes of meetings
Arrange travel schedules and make reservations
May compile data, statistics and other information to support research activities
May supervise and train office staff in procedures and in use of current software.
May organize conferences

Employment requirements
- Completion of secondary school is usually required.
- Completion of a one- or two-year college or other program for administrative assistants or secretaries
  or
  Previous clerical experience is required.

Source: This content has been taken from the official website of CIC

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Managers in Health Care
Government Managers - Health And Social Policy Development And Program Administration
Administrators - Post-Secondary Education And Vocational
Managers - Publishing, Motion Pictures, Broadcasting And Performing Arts
Corporate Sales Managers
Retail Trade Managers
Construction Managers
Utilities Managers
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Securities Agents, Investment Dealers And Brokers
Other Financial Officers
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Chemists
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Biologists And Related Scientists
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Chemical Engineers
Mining Engineers
Professional Engineers, N.E.C
Architects
Urban And Land Use Planners
Land Surveyors
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Information Systems Analysts And Consultants
Software Engineers
Specialist Physicians
General Practitioners And Family Physicians
Dentists
Optometrists
Allied Primary Health Practitioners
Chiropractors
Pharmacists
0124 – Advertising, Marketing And Public Relations Managers
0122 Banking, Credit and Other Investment Managers
0111 – Financial managers
Engineering Managers
Judges
Lawyers And Quebec Notaries
Probation And Parole Officers And Related Occupations
Natural And Applied Science Policy Researchers, Consultants And Program Officers
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Program Officers Unique To Government
Librarians
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Authors And Writers
Editors
Producers, Directors, Choreographers And Related Occupations
Conductors, Composers And Arrangers
Painters, Sculptors And Other Visual Artists
Administrative Officers
Executive Assistants
Property Administrators
Purchasing Agents And Officers
Employment Insurance, Immigration, Border Services And Revenue Officers
Administrative Assistants
Legal Administrative Assistants
Medical Administrative Assistants
Records Management Technicians
Accounting Technicians And Bookkeepers
Insurance Underwriters
Assessors, Valuators And Appraisers
Conservation And Fishery Officers
Mechanical Engineering Technologists And Technicians
Industrial Engineering And Manufacturing Technologists And Technicians
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Engineer Officers, Water Transport
Railway Traffic Controllers And Marine Traffic Regulators
User Support Technicians
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Medical Sonographers
Denturists
Dental Hygienists And Dental Therapists
Practitioners Of Natural Healing
Licensed Practical Nurses
Massage Therapists
Home Building And Renovation Managers
Lawyers And Quebec Notaries
Medical Radiation Technologists
Medical Administrative Assistants

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Administrative Assistants

1241 -Administrative Assistants

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Administrative Assistants

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